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Terms and Conditions

General Terms and Conditions for Participants to WAAVP 2015 Conference and other events

1. Registration fees

All participants must pay the registration fee prior to arrival at the conference venue. Participants are also advised to have a copy of their payment slip when going to the registration desk at the conference just in case they are requested to show proof of the payment on their arrival.

2. Cancellation Policy

Cancellations received 30 days prior to the conference will be charged an administration charge of 20% of the Conference fee plus the service charge. Cancellations made after, as well as 'no shows', are liable for the full registration fee. Substitutions are allowed up until close of registration.

Participants must make sure they receive an acknowledgement of their cancellation from Happening's Office. Only this will confirm that their request has been received and processed.

3. Liability

Happening / WAAVP Conference 2015 reserve the right to amend any part of the Conference programme if necessary at any time.

Happening / WAAVP will not accept liability for damages of any nature sustained by delegates or accompanying persons, or loss of, or damage to their personal property as a result of the Conference or related events.

In the event of industrial disruption or other unforeseen circumstances, Happening / WAAVP accepts no responsibility for loss of monies incurred by delegates.

4. Personal Insurance

Happening / WAAVP cannot be responsible for healthcare, dental and ambulance services during its conference. Happening / WAAVP strongly recommends that participants take out comprehensive medical and travel insurance, which should cover the possibility of flight cancellation due to strikes and other causes.

5. Privacy Legislation

In registering for the WAAVP Conference, relevant details will be incorporated into a participant list for the benefit of all delegates. Normally this information would be: name, surname, institution, country and email address. These details may also be available to parties directly related to the Conference including the venues and accommodation providers. WAAVP may use these details to inform current participants of Conference updates or future conferences via email. Participants are responsible for advising WAAVP if they do not wish to have their email addresses included in the conference participant list or WAAVP's distribution list for future events.

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